About outsourcing
Guide to Outsourcing
Those who are considering outsourcing portions of work for the
first time may be feeling overwhelmed and hesitant about the concept of relying on someone outside the company to
complete work related tasks. The discomfort with deciding whether or not to outsource work stems largely from
ignorance about the process of outsourcing. This article will serve as a guide to those who are considering
outsourcing for the first time and will provide information on how to select qualified candidates, establish
project requirements and enforce a deadline for project completion.
Select Qualified Candidates
Carefully
One way to greatly simplify the process of outsourcing is to
give special consideration to selecting a qualified candidate to complete the outsourced tasks. This is important
because outsourcing the project to an individual who is qualified to complete the tasks and motivated to do a good
job will make the outsourcing endeavor more likely to be successful.
To find the right candidate for the job, place advertisements
outlining the project requirements and preferences and carefully review each application which is submitted.
Immediately disregard applicants who are not qualified for the position. Then review the applications of qualified
candidates carefully and select a small group of the most promising candidates. Next interview each of these
candidates and verify their references and passed work experiences to learn more about these candidates and their
abilities and work ethics.
After interviewing these candidates it is time to make a
decision regarding hiring one of the final candidates. Do not be discouraged if none of the final candidates seemed
right for the job because you are under no obligation to hire any of them. You can continue your search for a
qualified candidate by placing your job advertisement again and soliciting new responses.
Establish Definite Requirements
When outsourcing a project or tasks, it is important to clearly
define the project requirements. This is critical because it is important for the contractor to fully understand
the tasks which are being outsourced to ensure he is fulfilling all of the requirements and completing the task in
a satisfactory manner.
Failure to establish definite project requirements and goals
can lead to a great deal of problems when outsourcing a project. The contractor may feel as though he has completed
the project as it was outlined but the employer may disagree. When this happens there can be harmful delays until
the issues can be resolved amicably. In the case that this is not possible it might be necessary to employ the
assistance of a mediator to evaluate the contract documents and the work produced to determine if the contract
terms were met.
Establish a Firm Deadline
Another important element of outsourcing is establishing a firm
deadline for the project. This is important to avoid misunderstandings and to prevent late submissions of work.
Setting milestone goals is also important because it gives the employer the ability to evaluate the progress of the
contractor during different stages of the project and to ensure it is proceeding according to
schedule.
Ideally the deadline should be established before the candidate
is chosen. This is important because this enables the employer to verify that the contractor is available for the
duration of the project. Schedule should be discussed early in the process of selecting a candidate to avoid
selecting an ideal candidate only to find out he is unavailable when his services are
required.
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